Privacy Policy Statement

An individual's privacy is protected by the Data Protection Act and, from the 25th May 2018, the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and the Privacy and Electronic Communications Regulations 2016 (PECR). Personal information supplied by members to Cardiff Archaeological Society will be kept on file; this data will be deleted once it is no longer applicable.

Membership Application and Gift Aid forms request some Personal Data and the applicant's means of communication.

Personal Data
This data includes title, name, address, post code, e-mail address and telephone number. This information is required to provide the service that is expected by a Cardiff Archaeological Society member.

Cardiff Archaeological Society will allow members' information to be used only by officers of the Society as required by law (e.g. HMRC for Gift Aid). The Society will not share members' information.

Members have a right to access a copy of the information that the Society holds about them, subject to proof of identity, from the Membership Secretary by email or in writing.

Members have a right to object to the ICO (Information Commissioner's Office) if they feel that the Society is not handling their data in a satisfactory manner.

Cardiff Archaeological Society will ask members to provide their formal consent to receive their communications either by electronically or by hard copy through the post.

We will use a member's personal data to send:
  1. Annual General Meeting (and Extraordinary General Meeting):- information will be sent electronically or by post (note: the address labels, for paper copies, are created by the Society's officers).
  2. Subscription:- members will be reminded (by e-mail or by post) of subscription renewals and informed when there is a change in subscription rates. (note: the address labels, for paper copies, are created by the Society's officers).
  3. Gift Aid:- personal details of members who have given consent to Gift Aid are sent to Her Majesty's Revenue & Customs (title, name, address and postcode) to enable Cardiff Archaeological Society to reclaim UK tax on subscriptions and donations made under Gift Aid. Her Majesty's Revenue & Customs requires the Society to retain information about this declaration for seven years.
  4. Notification of Events:- Lecture programmes, minibus & coach trip itineraries, evening visit programmes, subscription reminders and other information regarding events that the Society consider members may be interested in will be sent electronically or by post (note: the address labels, for paper copies, are created by the Society's officers). For Coach and Minibus trips, vehicle registration numbers may be required for parking registration at the pickup location.
  5. Attendance Records:- member's names will be recorded on the attendance sheet for the AGM to be included in the minutes of the meeting, which are kept as a historical record. 

Note: With the exception of notices for General Meetings (AGM, EGM) members can opt out of any/all Cardiff Archaeological Society communications at any time by contacting the Membership Secretary.

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